What happened?

On June 12, 2025, Pittsburgh amended its Paid Sick Days Act to expand employee benefits and clarify employer responsibilities. The changes, effective January 1, 2026, increase the amount of paid sick leave employees can earn and use, and require updates to workplace policies and systems.

Overview:

What’s Changing:

• Faster Accrual: Employees earn 1 hour of paid sick leave for every 30 hours worked (previously 1 per 35).

• Higher Annual Limits:
  • Up to 72 hours/year for employers with 15+ employees (up from 40).
  • Up to 48 hours/year for smaller employers (up from 24).

• Carryover: Unused time must carry over unless the full amount is frontloaded at the start of the year.

Employer Action Items:

• Update policies and handbooks to reflect new accrual rates and caps.

• Adjust payroll systems to track leave accurately, especially for salaried staff.

• Train supervisors on proper leave handling, including documentation and anti-retaliation rules.

• Post required notices and ensure employees can use leave for personal or family health needs after 90 days of employment.

• Define internal rules (e.g., notice periods, usage minimums) to avoid default city rules.

Source References

• Pittsburgh Paid Sick Days Act

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